Events

Categories of Events at Hive76

In an attempt to identify qualities that make for good events and gatherings at Hive76, we recognize some parameters for defining and categorizing events:

• Participation
  • Members-only,
  • Members and their associations, or
  • The general public,
• Productive capacity
  • Creative/productive
    • Requiring tools, equipment, and/or supplies available at Hive76, or
    • Merely requiring the floor and table space available at Hive76
  • Purely Social (e.g. cook-outs, movie nights, game nights, etc.)
• Likelihood of attracting potential members
• Level of the event organizer's preparation
• Method of advertisement
  • Through Hive76's resources (e.g. hive76.org blog, Hive76 Events calendar, hive76-discussion Google Group, @hive76 Twitter account, and/or in the local press with reference to "at Hive76" or "by Hive76"),
  • Through hive76-members Google Group, or
  • By other channels public or private, managed independently by the event organizer, with no mention of Hive76

For convenience, events can thus be categorized by these parameters. Other parameters may exist that were not immediately obvious at the time of this writing. Please feel free to add others.

Priority

There may occasionally be conflict for use of the space. To help prevent such conflict, we ask that all events be proposed to the Events Coordinator. The Events Coordinator's role is to seek harmony among the membership in the hosting of events while promoting the public image of Hive76 as a space conducive to and welcoming of creative pursuits. Events are scheduled on a first-come, first-served basis. The Events Coordinator asks for at least one week of notice before posting a public event to the calendar. Most of our contacts with the local press also require at least two weeks notice before they will advertise an event. The earlier you provide notice of your intent to host an event at Hive76, the more likely you are to have your choice of dates and times for the event, and the more likely your event will be successful. For events that are proposed at the same time, events that fit Hive76's Mission Statement will be given priority. Generally speaking, events promoting the mission statement will be of a creative or productive capacity--especially if it requires our tools, equipment, or supplies--and, if available to the general public, of a high likelihood of attracting potential members (assumption: people who learn or make things at Hive will likely want to become members). For events that equally fit the Mission Statement, priority is given to the organizer who is most prepared. The Events Coordinator has the power to veto an event if he or she feels the organizer is not properly prepared. Unsuccessful events are no fun for you and--if advertised publicly--may reflect badly on your fellow members of Hive76!

Advertising

If an event does not promote the mission statement in any way, we ask that it not be advertised as a Hive76 event or through Hive76's public resources. Such events are typically of the "purely social" variety. In such cases, it is best to promote the event on your own. Our experience has been that two weeks is the minimum effective advertising time for an event. Public events that have been given only a week of advertisement in the past have not fared well. A one-week reminder and previous-day reminder seems to bring in significant numbers of additional participants who may have seen the first notice but forgot to schedule their own time for the event. A follow-up blog post summarizing the event and displaying pictures from the event is also a good idea. It shows our readership that our events are active and successful and encourages them to attend future events. The best event attendance has happened when we have advertised the event through the local press. We have a very good track record with Geekadelphia.com and TechnicallyPhilly.com. They both have forms and their own guidelines on their own websites for submitting events. They both require at least two weeks notice for any requested postings on their respective sites. Obviously, we can't maintain a duplicate of their guidelines, so make sure you check up on what they require while planning your event. You are responsible for advertising your own event. The Events Coordinator will only know to assist you if you ask. If the Events Coordinator is not available, many of the membership are knowledgeable in advertising events, just ask around.

Planning

We value collaboration at Hive76. While you may run an event on your own, it's not as fun and a lot of hard work! Get buy in from members--approach members and float the idea, ask for candid feedback, be willing to rework your initial idea. Most ideas need a lot of work. (more could go here)

Conflict Resolution

If you are set on a given date but the schedule is already full, then feel free to approach our friends at some of the other makerspaces and coworking spaces around the city:

• The Hacktory,
• IndyHall,
• NextFab Studio,
• PhillyCocoa,
• (please insert more)

If at any time you feel like your needs are not being met, please contact Management and the Board of Directors at [email protected] and [email protected].