Board Meeting Notes 2011-03-13

3/13/11 Hive76 Board meeting Attendance

Far, Steph, Jordan, Jack, Adam

Chris - Secretary

Brendan present

1. Officer Updates
   1. CTO: report on Gismo5 + access system, theme for website
   2. Secretary: none
   3. Bookkeeper:
      1. ~$2500 in bank
      2. Dues > Expenses
      3. Jordan requested quarterly finical updates
      4. Taxes? Getting free tax help from PhillyVIP-type org
      5. There are no receipts - need to keep better records
      6. Adam will contact free tax service
2. Member meeting
   1. Schedule management meeting first
   2. need to re-affirm bylaws
   3. elect new president
   4. What do members need/expect from the board
   5. Reschedule 3/19 meeting, but keep social event
3. 501(c)3 application
   1. Athas drafting bylaws
   2. Ratify bylaws, Ratify Board, Ratify Officers, Ratify Bylaws
   3. Need $1000 for application
      1. Kickstarter?
      2. Would those funds be lost if app denied?
4. Review todos
   1. Electronic waste bucket: done
   2. Get PO Box on site: done
   3. Send finance update: once per quarter
   4. Members apply 1/4 vales income to dues: not necessary
   5. Ebay stuff: no
   6. Events Coord: Thanks you notes
   7. Board & Officer snack dinner: yes
   8. Collect member info: done
   9. Monthly email update: yes
      1. Summary of activity
   10. Annual update: in progress
   11. Comptroller: not popular
   12. Blog post: done
   13. Email Georgia: collaborate
       1. invite to Social Saturday thing
5. Annual Report Planning
   1. Legal description of activities
   2. Financial report
   3. Fill out form
   4. For longer report
      1. Pick a Saturday
      2. List all stuff about hive76 2010
      3. Do it late May: Steph & Jordan
6. Strategy for 2011
   1. In works
      1. PAFA
      2. Rockets for Venmo at SXSW
      3. Blink & Buzz class every quarter
      4. Drink hacking: stalled
      5. 3D printing class: success
      6. PCB etching
      7. Divalino Arduino class
      8. eTextiles event
      9. OpenLeaks
      10. Jacob Appelbaum
      11. Bio Hacking TV show
   2. Future
      1. Rittenhouse table
      2. Craft sale, Art Star Craft Bazzar.
      3. CCC in August: Far going
      4. RepRap world tour
      5. FOSSCon
      6. Future Lab Camp
7. Goals
   1. Not specific, numbers only
   2. Integration with city
   3. What metrics?
   4. Evaluation sheet
   5. Effectiveness of goals
   6. Types of goals
      1. [long discussion]
   7. Feedback from membership
   8. Discussion of board management
      1. Volunteer for board training
      2. To answer the question "What is the board for?"
8. Todos:
   1. Adam
      1. Cost of filing
      2. Board change form
      3. Tax Service
   2. Quarterly update
   3. Cancel membership meeting
      1. Party for that weekend
   4. Kickstarter for app funding
   5. Blog post of this meeting
   6. PO Box paid
   7. Bookkeeper name on bank account
9. Adjourned 2:18

note: replaced Far's notes with official minutes. -Eagleapex 21:29, 16 March 2011 (UTC)