Trenton Ave Fest

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Revision as of 20:00, 7 August 2010 by Steph (talk | contribs)
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Overview

This year, Hive76 is going to have a presence at the Trenton Ave Arts Festival. This day-long arts and crafts festival is held alongside the Kensignton Kinetic Sculpture Derby. We are doing this as a fund-raiser for the kid-friendly classes we will be hosting alongside the Neighborhood Bike Works. More on that to come ;)

Folks Involved

  • Jack Z
  • Steph A
  • Sean M
  • Ryan B
  • Rosanna S
  • PJ S

Plan for the Morning/Afternoon of Saturday, May, 22nd

  • 0900: Hivers Unite! at HQ to get all of our supplies, equipment, and infrastructure packed at ready to go.
  • 0945: Start setting up base on Trenton Ave.
  • 1130: Deadline for setup
  • 1200: Festival starts
  • 1230: Let the Derby Begin!!
  • 1230-1700: Get paid to be and teach awesome!
  • 1700: Arts fest ends. Trash in, trash out.

Stuff to Do

  • Talk to John about electrical - Jack
  • Bring postcards when they are printed - Jack
  • Print schematic - Steph
  • Get waiver from Far and print - Steph
  • Print to-bring list for packing and unpacking - Steph
  • Think of more snappy bike slogans - YOU

Stuff to Bring

  • This list - Steph
  • Waivers - Steph
  • Kits - PJ
  • Schematics - Steph, from Ryan's design
  • 1 table - Hive
  • 1 folding table - Steph
  • Rolls of paper - Hive
  • Vinyl - Hive (Jack knows which and where
  • Craft Robo - Hive
  • Electrical and duct tape - Steph and Hive
  • Sammich board - Hive
  • Tent - Sean
  • Bike stand - Steph
  • Extra bike stand? - PJ
  • Chairs/stools - Hive
  • Bed risers - Ryan
  • Screwdriver - Hive
  • Soldering irons - Hive
  • Third hands - Hive and PJ
  • Glue guns - Steph, PJ, Hive
  • Glue sticks - Steph, Hive
  • Wire strippers - PJ
  • Wire cutters - Hive
  • Wire - Hive
  • Markers/pens, 4 each - Hive
  • 1 pr. Scissors - Hive
  • Post cards - Jack
  • 1 Extension cord, 1 power strip - Hive
  • 1 Cooler - Hive
  • Food, ice or dry ice if wanted

Stuff to do Better

  • Setup the booth layout in the space beforehand. Doing a dry-run on the booth will point out obvious organization, equipment, and space problems.
  • Create a booth staff schedule. Having everyone in the booth at one time can get a little crowded and I'm sure people will want to see the event they're attending.
  • Get Hive76 T-shirts. When people *are* walking around, looking at the rest of the event, they're advertising for the booth and the space.
  • Don't lend tools to other vendors, lend a hand. There was a brief period where we thought a drill had disappeared.
  • Related: pack the crates and unneeded stuff back to the cars. This will save space and keep the stuff secure so we don't have to keep an eye on it.
  • Bring a case of water. We got a little lucky that the vendors were already working when we needed water to wet the soldering station sponges. Also, it was just a hot day.
  • Get real portable tables. The tables we brought were unwieldy.
  • Bring a cash box. Do we have one?
  • Make a Hive76 banner sign. The sandwich board was cool and looked great, but we won't be able to reuse it now.

Schematic and parts list

Parts: 2 9V batteries 2 battery clips 1 counter 1 jumbo LED 1 reed switch 1 rare earth magnet wire: 2 long pieces (12-14"), one short (4-5") Equipment: soldering irons solder wire strippers for wires that are stripped too short for kids to manage easily extension cord and power strip electrical tape for all soldered connections I pre-heat-shrunk the reed switches since they are really delicate safety glasses where available glue gun if there is time to mount the kit in an upcycled case for attachment to the bike multimeter for that one kit that doesn't work Mouser orders:

+-----------------------------+--------+---------+----------+------------- 

   |       MOUSER PART NO.       |  EST.  |         |          |

LINE| CUSTOMER PART NO. | SHIP | QTY | UNIT | EXTENDED 

NO.|         DESCRIPTION         |  DATE  | ORDERED |  PRICE   |    PRICE

+-----------------------------+--------+---------+----------+------------- 

  1 602-3050-100-02               07/01/10         2     25.290         50.58
    24AWG UL1007 BLK                                                         
    RoHS: Compliant                                                          
  2 534-84-6                      07/01/10       220      0.320         70.40
    9V BATTERY STRAP                                                         
    RoHS: Compliant                                                          
  3 876-ORD9216-1015              07/01/10       150      0.340         51.00
    1 Form A

Merchandise Total 171.98 Handling: 0.00 Freight: 18.75 Tax: 0.00 Order TOTAL: $190.73 

 1 602-3050-100-08               07/29/10         2     25.290         50.58
    24AWG UL1007 ORG                                                         
    RoHS: Compliant                                                          
  2 5174-1183                     07/29/10        10      0.880          8.80
    FP-301 1/8X48" CLR                                                       
    RoHS: Compliant

Merchandise Total 59.38 Handling: 0.00 Freight: 8.98 Tax: 0.00 Order TOTAL: $68.36 AllElectronics order: SKU Description Qty Price CTR-8 6-DIGIT, 24VDC COUNTER 120 $1.20 HD-9V 9 VOLT BATTERY, HEAVY-DUTY CARBON ZINC 190 $0.57 

 	Order Subtotal: 	$252.30

Shipping & Handling: $7.00 

 	Tax: 	$0.00

ESTIMATED TOTAL: $259.30 Thanks for the schematic, Ryan!

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