Trenton Ave Fest

Overview

This year, Hive76 is going to have a presence at the Trenton Ave Arts Festival. This day-long arts and crafts festival is held alongside the Kensignton Kinetic Sculpture Derby. We are doing this as a fund-raiser for the kid-friendly classes we will be hosting alongside the Neighborhood Bike Works. More on that to come ;)

Folks Involved

• Jack Z
• Steph A
• Sean M
• Ryan B
• Rosanna S
• PJ S

Plan for the Morning/Afternoon of Saturday, May, 22nd

• 0900: Hivers Unite! at HQ to get all of our supplies, equipment, and infrastructure packed at ready to go.
• 0945: Start setting up base on Trenton Ave.
• 1130: Deadline for setup
• 1200: Festival starts
• 1230: Let the Derby Begin!!
• 1230-1700: Get paid to be and teach awesome!
• 1700: Arts fest ends. Trash in, trash out.

Stuff to Do

• Talk to John about electrical - Jack
• Bring postcards when they are printed - Jack
• Print schematic - Steph
• Get waiver from Far and print - Steph
• Print to-bring list for packing and unpacking - Steph
• Think of more snappy bike slogans - YOU

Stuff to Bring

• This list - Steph
• Waivers - Steph
• Kits - PJ
• Schematics - Steph, from Ryan's design
• 1 table - Hive
• 1 folding table - Steph
• Rolls of paper - Hive
• Vinyl - Hive (Jack knows which and where
• Craft Robo - Hive
• Electrical and duct tape - Steph and Hive
• Sammich board - Hive
• Tent - Sean
• Bike stand - Steph
• Extra bike stand? - PJ
• Chairs/stools - Hive
• Bed risers - Ryan
• Screwdriver - Hive
• Soldering irons - Hive
• Third hands - Hive and PJ
• Glue guns - Steph, PJ, Hive
• Glue sticks - Steph, Hive
• Wire strippers - PJ
• Wire cutters - Hive
• Wire - Hive
• Markers/pens, 4 each - Hive
• 1 pr. Scissors - Hive
• Post cards - Jack
• 1 Extension cord, 1 power strip - Hive
• 1 Cooler - Hive
• Food, ice or dry ice if wanted

Stuff to do Better

• Setup the booth layout in the space beforehand. Doing a dry-run on the booth will point out obvious organization, equipment, and space problems.
• Create a booth staff schedule. Having everyone in the booth at one time can get a little crowded and I'm sure people will want to see the event they're attending.
• Get Hive76 T-shirts. When people *are* walking around, looking at the rest of the event, they're advertising for the booth and the space.
• Don't lend tools to other vendors, lend a hand. There was a brief period where we thought a drill had disappeared.
• Related: pack the crates and unneeded stuff back to the cars. This will save space and keep the stuff secure so we don't have to keep an eye on it.
• Bring a case of water. We got a little lucky that the vendors were already working when we needed water to wet the soldering station sponges. Also, it was just a hot day.
• Get real portable tables. The tables we brought were unwieldy.
• Bring a cash box. Do we have one?
• Make a Hive76 banner sign. The sandwich board was cool and looked great, but we won't be able to reuse it now.

Schematic and parts list

Parts:

• 2 9V batteries
• 2 battery clips
• 1 counter
• 1 jumbo LED
• 1 reed switch
• 1 rare earth magnet
• wire: 2 long pieces (12-14"), one short (4-5")

Equipment:

• soldering irons
• solder
• wire strippers for wires that are stripped too short for kids to manage easily
• extension cord and power strip
• electrical tape for all soldered connections
• I pre-heat-shrunk the reed switches since they are really delicate
• safety glasses where available
• glue gun if there is time to mount the kit in an upcycled case for attachment to the bike
• multimeter for that one kit that doesn't work

Mouser orders:

----+-----------------------------+--------+---------+----------+-------------
    |       MOUSER PART NO.       |  EST.  |         |          |
LINE|      CUSTOMER PART NO.      |  SHIP  |   QTY   |   UNIT   |  EXTENDED   
 NO.|         DESCRIPTION         |  DATE  | ORDERED |  PRICE   |    PRICE    
----+-----------------------------+--------+---------+----------+-------------
   1 602-3050-100-02               07/01/10         2     25.290         50.58
     24AWG UL1007 BLK                                                         
     RoHS: Compliant                                                          
   2 534-84-6                      07/01/10       220      0.320         70.40
     9V BATTERY STRAP                                                         
     RoHS: Compliant                                                          
   3 876-ORD9216-1015              07/01/10       150      0.340         51.00
     1 Form A                                   
Merchandise Total
	171.98
	Handling: 	0.00
Freight: 	18.75
Tax: 	0.00
Order TOTAL: 	$190.73

  1 602-3050-100-08               07/29/10         2     25.290         50.58
     24AWG UL1007 ORG                                                         
     RoHS: Compliant                                                          
   2 5174-1183                     07/29/10        10      0.880          8.80
     FP-301 1/8X48" CLR                                                       
     RoHS: Compliant  
	Merchandise Total
	59.38
	Handling: 	0.00
Freight: 	8.98
Tax: 	0.00
Order TOTAL: 	$68.36  

Line
No. 	Supplier Number
Customer Part No.
Description 	Est. Ship
Date 	Qty 	Unit Price
USD 	Extended Price
USD
1 	
RoHS: Compliant1
602-3050-100-08
24AWG UL1007 ORG 	07/29/10 	2 	25.290 	50.58
2 	
RoHS: Compliant1
5174-1183
FP-301 1/8X48" CLR 	07/29/10 	10 	0.880 	8.80
1RoHS: Compliant
Freight 	Merchandise Total
USD 	$59.38

AllElectronics order:

SKU  	Description  	Qty  	Price
CTR-8 	6-DIGIT, 24VDC COUNTER 	120 	$1.20
HD-9V 	9 VOLT BATTERY, HEAVY-DUTY CARBON ZINC 	190 	$0.57
  	Order Subtotal: 	$252.30
Shipping & Handling:
	$7.00
  	Tax: 	$0.00
ESTIMATED TOTAL: 	$259.30

Thanks for the schematic, Ryan!